Our Program and Calendar

Chapin's College Guidance counselors have over 30 years of experience in secondary school college counseling and university admissions. Working closely with students, parents, the Chapin faculty, and college admissions representatives, our program provides detailed guidance with the admissions process, including:

  • Assistance in developing a balanced, individualized college application list
  • Several parent evenings including a case study program
  • Guidance about standardized testing (PSAT, SAT Reasoning Test, SAT Subject Tests, ACT)
  • Information about need-based financial aid and merit scholarships
  • Essay-writing workshops/College work nights/Summer application workshop
  • Practice for admissions interviews
  • Assistance with preparing applications
  • Personalized, comprehensive letters of recommendation
  • Advocacy for each applicant to admissions offices
  • Visits from college representatives
  • An Interschool College Night and a Spring College Fair
  • Gap Year resources
  • An Arts Portfolio information session

The counselors work with Upper School students in small groups during a weekly college guidance seminar (beginning in Class 11) and in frequent one-on-one meetings. We are available for individual family meetings and provide regular parent meetings.

Every student is able to make an informed decision about her future because she has planned well and has learned to use the many resources that our school offers her. Chapin believes that the student, her family, and the school should work together as a team in the process of investigating as many options as possible for the years beyond graduation.

College Guidance Planning Calendar

Class 9

  • Interschool Financial Aid meeting offered.
  • College counselors run several Class 9 small group sessions to discuss college planning with students.
  • College Testing Program for parents offered.
  • College Team reviews all Class 9 into 10 course registrations.
  • College Conversations session for parents offered.

Class 10

  • Interschool Financial Aid meeting offered.
  • College Counselors run several Class 10 small group sessions to discuss college planning with students.
  • Class 10 Curriculum Meeting with information about the college program in Class 11 and Class 12.
  • College Testing program for parents offered.
  • College Team reviews all Class 10 into 11 course registrations.
  • Mock SAT and ACT offered in April. Individual meeting with College Guidance to discuss testing plan.
  • College Conversations session for parents offered.
  • Diagnostic SAT Subject tests for appropriate subjects offered in March (students may elect to take the official exam in June).

Class 11


  • College Guidance class begins.


  • Interschool Financial Aid meeting offered.
  • Practice PSAT/National Merit Scholarship Qualifying Test (optional on a Saturday).


  • Class 11 Parents’ College Night.
  • SAT/ACT test prep class offered through Chapin after school.


  • Individual one-on-one meetings begin with college counselors to formulate preliminary college lists. Students will have three to four individual meetings prior to spring break.
  • College Alumnae Day (students hear from a panel of college-age Chapin alumnae).
  • Case Study Program for students and parents. (Mandatory. Thursday prior to MLK weekend.)


  • Family meetings begin.
  • College Team reviews all Class 11 into 12 course registrations.


  • Schedule first college visits (and interviews, if possible) during Spring Recess.


  • Interschool College Night (a panel discussion with Deans of Admissions). For parents only.
  • College Fair for students at Chapin (over 200 colleges in attendance).


  • Class 11 Parents' Webinar (Summer/Fall to-do list).
  • Students attend College Essay Workshop, Interview Workshop, Arts Portfolio workshop and/or Gap Year sessions.
  • Students submit a draft of their Common Application, personal statement, and supplement.


  • Schedule summer college visits and interviews

Class 12


  • College Kick-Off (a three-day event when students complete their Common Application and personal statement).


  • College Guidance Class begins.
  • Individual meetings with college counselors.
  • Family meeting with college guidance.
  • Round 1 deadline: Notify College Guidance if applying to schools with deadlines prior to Nov. 1 (Rollings, UCAS, Early Athletic reads...)
  • Class 12 Parents' Financial Aid Workshop.


  • Round 2 deadline: notify College Guidance if applying Early by October 1.
  • CSS Profile and Free Application for Federal Student Aid (FAFSA) available online.


  • Early Action (EA) and Early Decision (ED) application deadline on November 1 or 15.
  • Round 3 deadline: notify College Guidance of all Regular Decision schools. No changes to college list after November 15.


  • All applications completed by December 15.
  • EA/ED decisions released by December 15.


  • Admissions decisions for regular applications released.


  • Students accept one offer of admission by May 1.